Managed Documents

Our Managed Documents service is a comprehensive managed digitization service designed to transform how organizations handle incoming mail and documents. Our innovative solution replaces traditional paper-based processes with an efficient, digital-first approach, enabling businesses to streamline communication, enhance operational efficiency, and improve data security. By digitizing and automating mail processing, organizations reduce manual handling, cut down on processing times, and significantly enhance productivity. Reduced physical mail handling and storage needs lead to cost efficiencies, allowing businesses to reallocate resources toward core activities. Digitizing data prioritizes data security and compliance, ensuring that sensitive information is handled with care, protected from unauthorized access, while also being accessibly stored. Finally, by minimizing paper usage and streamlining workflows, our service supports environmentally friendly practices, helping organizations reduce their carbon footprints while still maintaining all the legally required records.

Expand below for more details on our managed documents offering:

Mail Scanning and Digitization

All incoming physical mail is securely received, sorted, and scanned to create high-quality digital copies. This process ensures that important documents are digitized and ready for immediate access.

Intelligent Document Management

Utilizing advanced technologies such as Optical Character Recognition (OCR), our system automatically categorizes and indexes documents for easy retrieval. This allows users to quickly locate specific files and manage important information efficiently.

Secure Document Storage

Our digital document service provides a secure, cloud-based repository for all digitized documents. Clients benefit from reduced physical storage needs while ensuring that data is protected by industry-standard security measures, including encryption and access controls.

Automated Workflow Integration

Our managed service seamlessly integrates with existing business processes and software systems. This automation fosters efficient workflows, allowing organizations to process documents and communications more quickly and accurately.

Real-Time Access and Collaboration

Clients can access their documents anytime and anywhere through a user-friendly online portal. The system supports collaborative features, enabling teams to work together on documents in real time, regardless of location.

Customizable Solutions

We recognize that each organization has unique needs. Our Document Management team can customizable solutions tailored to specific requirements, whether it’s handling sensitive documents, integrating with proprietary systems, or establishing unique workflows.